HCSS has introduced HCSS Forms, a digital forms builder that helps eliminate paperwork and improves worker productivity. Crews can answer questions online, add photos, generate forms, and sign off on forms digitally without manually filling out forms on paper. HCSS Forms is available in the HCSS Field app as an update to both HCSS HeavyJob and HCSS Safety.
"We've had over 4 million forms submitted through HCSS Forms while we were in Beta, ranging from PTO requests, work permits, time and materials reports, pre-planning checks, and more," says Gen Simmons, technical product manager at HCSS. "In July 2022, HCSS Forms launched as a full-fledged product with many new features that save teams even more time in the office and at the job site."
HCSS Forms allows workers to:
- Create forms from scratch with customization to enable branded forms.
- Answer questions digitally, sign off on forms, and submit directly to management without having to touch paperwork physically.
- Easily share branded daily reports, HR requests, and document field updates.
- Create custom owner-specific time and materials reports.
- Manage form access with password protection, QR codes, or email notifications.
- Access HCSS Forms on tablets on mobile phones when in the field.
- Assign forms to one, a few, or all jobs so field members know which forms are associated with specific jobs.
HCSS Forms also allows Hybrid Form creation where users can upload a PDF. The software auto-detects the form fields, maps questions or adds new ones, and then sends the form out to the job site. Forms can also be created from scratch and customized with company logos and other images. Hybrid Forms are created for both phone and tablet views so users can more easily read and fill out the forms with the questions in a simple list.
HCSS Forms provides a signature workflow so users can add as many signature fields as needed. Users can see which signatures have been signed and which haven't. Status updates on unsigned forms are sent to workers, so they know they must sign off on the form. HCSS Forms will offer additional features soon after introduction, including conditional questions where a team will be shown questions based on selected answers.
